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Improvement to Research-Centered Management System

Administrative Advancement

Human Resources Development

Purpose of Project

  • To prepare supporting and fostering methods needed for securing Government-funded Research Institute(GRI)s’ research excellence and to produce excellent research accomplishments, including the improvement of research environment and management system
  • Implementation of science culture and public promotion activities to lead popularization of science among citizens

Details of Project

01Promotion of GRIs' Research Administration Advancement for Forming Researcher-Friendly Research Environment

Objectives

  • To form a researcher centered environment in GRIs by establishing researcher-friendly R&D support system and by concentrating GRIs' common administrative work on NST

Details

  • The 'GRI Research Administration Advancement Support Group' consisting of GRIs' experts is established and operated.
  • Administrative work that may be promoted jointly by GRIs through mutual cooperation is identified, and methods of reducing the administrative work load of researchers are developed.
  • Acceptability is increased by applying methods to work sites in steps and by continuously implementing communication (briefing sessions, etc.).
Key Processes for Promoting GRIs' Research Administration Advancement. PHASE 1 Establishment of implementation support group : The Research Administration Advancement Support Group is established through GRIs' recommendations. (next) PHASE 2 Task identification and detailed promotion plan preparation : Administration advancement tasks are identified by surveying GRIs' demands and collecting experts' opinions., Detailed promotion plans are prepared for each task. (next) PHASE 3 System improvement : Tasks are promoted in steps by considering the effectiveness of each task and the situations of the GRIs. (next) PHASE 4 Continuous monitoring : Monitoring is performed about problems caused by on-site application in each GRI and the improvement effects obtained after the application. (next) PHASE 5 Feedback and discovery of new tasks : Feedback is implemented for each GRI., New tasks needed for research administration advancement are discovered (if necessary).

02Support of Solutions to GRIs' Common Problems

Objectives

  • To search for various supportive methods for research work sites through mutual cooperation between NST and GRIs and to reinforce NST's role as a 'supporter' not a 'meddler.'

Details

  • Processes are prepared to hear about problems at actual research work sites and provide solutions to the problems. → The NST-GRIs communication channels are expanded to continuously collect opinions about GRIs' problems.
  • A task force consisting of the NST and external experts is operated to efficiently address GRIs' problems.
  • A feedback system (management council meetings and briefing sessions, etc.) is prepared with regard to the problem-solving procedures and results.
Process for Providing Solutions to GRIs' Common Problems. 01 Identification of problems, Reflection of council's opinions (at departments holding the relevant meetings), Collection of external experts' opinions, Discussion meetings, public hearings, demand surveying, etc., 02 Problem TF  - Establishment of agendas and classification of tasks, Designation of problem-solving methods (or problem-solving departments by holding problem TF meetings (TF), 03 Solving of problems -Preparation and implementation of solutions by individual departments (implemented individually by designated departments), Continuous monitoring of problem-solving procedures (TF), 04 Examination of implementation procedures - Examination of implementation procedures in each quarter (TF), Discussion of stepwise problem-solving procedures if the problems are unresolved (TF)

03Public Promotions about GRIs' Accomplishments (by Public Promotions and Culture Team)

Objectives

  • To perform integrated public promotions activities about GRIs' tangible accomplishments and social contributions
  • To make the GRIs' R&D accomplishments known to the public and to popularize science and technology by increasing the public relations capabilities

Details

  • According to the GRIs' demand for public relations through the media, the distribution of press releases and monitoring work is supported.
  • On-line public relations activities are increased to spread GRIs' tangible R&D accomplishments (webzine, blog, Facebook, etc.)
  • The GRIs' science culture program portal service (Science NURI) is established and operated.